EKS Enterprises
Admin Assistant
Full Time • Holyoke, MA
Benefits:
- Competitive salary
- Opportunity for advancement
- Training & development
As the first point of contact, you will manage front-desk activities, greet visitors, handle phone calls and correspondence, and provide administrative support to sales and office management. This role also includes purchasing and sample management duties.
Responsibilities:
- Greet visitors and answer incoming calls.
- Distribute mail and manage email correspondence.
- Provide information and assistance to customers and staff.
- Manage office equipment and maintain a tidy office environment.
- Process and file documents, including order acknowledgments and purchase orders.
- Maintain and update order information in the system.
- Coordinate shipping and pick up notifications.
- Enter and track purchase orders, resolving discrepancies with vendors.
- Manage sample inventory, including ordering, labeling, and organizing.
- Follow up with vendors on outstanding orders.
- Manage voicemails.
- Process and distribute daily order sheets.
- Maintain kitchen and office supplies.
- File daily orders.
- Process shipping documents.
- Update order statuses.
- Vendor follow-up regarding orders and acknowledgements.
- Purchase order status management.
- Organize and maintain sample displays.
- Maintain conference room and office supplies.
- File paperwork.
Requirements:
- Proven experience in an administrative or office assistant role.
- Knowledge of office management systems and procedures.
- Proficiency with office equipment (printers, fax machines).
- Strong MS Office skills (especially Excel).
- Excellent time management and prioritization skills.
- Attention to detail and problem-solving abilities.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking skills.
Benefits:
- Competitive salary.
- 401K.
- Paid holidays and vacation.
- Medical, dental, and disability insurance.
Schedule:
- Full-time, Monday-Friday, 8:30 am - 5:00 pm.
Compensation: $18.75 per hour
(if you already have a resume on Indeed)